Top      Area Officers and Coordinators

Updated:  7/28/2017

 

Service
Position

Description

Status

Voting Position

Area
Chair

The Chair ensures that Area business is conducted at regular intervals, facilitates all Assemblies and Area World Service Committee meetings, and oversees the functions of the Area.  The Area Chair should have leadership and organizational ability.  He/she must be able to plan an agenda and conduct business meetings in an orderly manner.  Communication and cooperation with others are key elements for this position.  Additional responsibilities include participation on the RI Alateen Safety guidelines committee and review of Area financial statements.  If an Area officer or coordinator resigns or for any reason is unable to serve, the Area Chair can appoint an interim replacement until an election can be held to fill the vacant position(s).  Service at the World Service level such as a Trustee or Delegate is considered an asset for the requirements of this position.

David G.

Yes

Area
Delegate

The Delegate is elected at Area Assembly for a 3-year term to represent the Area during each of those three years at the annual World Service Conference.  The Delegate then serves as the primary communication link between the World Service Office (WSO), and the Area and Groups within the Area.  The Delegate is a channel through which information flows from the Groups and Area to WSO, and from WSO back to the Area and Groups.  The Delegate monitors and participates in e-communities, the bulletin board maintained by WSO.  The delegate attends the week long World Service Conference (typically held in April either in Connecticut or Virginia), and then at the June Assembly the Delegate provides a comprehensive report back to the Area of developments and news pertaining to Al-Anon and the WSO.  The Delegate brings to WSC the Area’s viewpoint on matters affecting the Area or the entire fellowship.  The Delegate attends NERD (Northeast Regional Delegates Conference) each year prior to the World Service Conference, to discuss and receive information on Al-Anon issues with the Region.  During the year the delegate receives periodic tasks from the WSO in which to participate or provide information.  The Delegate’s responsibilities increase during his/her term at WSC, and likely in the 3rd year will chair a Thought or Task Force at the WSC.  The Delegate is expected to attend each Area Service Meeting, and needs to work well with the Area Chair.  The Delegate is expected to get to know the other New England Delegates and their area issues.  As the point person for information of trends and developments in Al-Anon, the Delegate is expected to be proactive in making suggestions to the Area and Groups for constructive changes to further the Al-Anon purpose.  The Delegate cannot be an AA member.  The Delegate cannot succeed himself, but may be re-elected after an interim three-year term provided he/she has remained active in service at the Area level.  The Delegate should consider standing for Area Chair at the completion of their term.  The information learned as Delegate can then be used to support the new Delegate and the Area as a whole.

Phyllis H.

Yes

Area
Alternate
Delegate

The Alternate Delegate is elected at Area Assembly for a 3-year term. If the Delegate is unable to finish his/her three for a 3-year term, the Alternate steps in to complete the term as the new Delegate and represents the Area for the remainder of the term at the annual World Service Conference. The Alternate Delegate works along with the Delegate as much as possible in communicating with the groups. The Alternate Delegate can also provide valuable service to the Area by visiting Area groups and districts; assisting Area committees; developing Alateen groups, encouraging Al-Anon members to sponsor them, and setting up Alateen workshops; other responsibilities as assigned by the Area.

OPEN

Yes

Treasurer

The Treasurer maintains the Area bank account, makes deposits of Area funds, and pays all bills for expenditures approved by the Area World Service Committee.  The Area has a checking account with Sovereign Bank.  The Treasurer prepares and maintains the Area Budget (currently on an Excel Spreadsheet) and also maintains a record of donations sent by groups (recording the group name, group number and check number).  The records are kept on a thumb drive, which is passed along to the next Area Treasurer.  Donations are sent to the Area office.  The Treasurer makes periodic financial reports to the Area and Assembly.  The current Treasurer will be available to answer questions and help the next Treasurer.

Tami K.

Yes

Secretary

The Secretary attends to all regular secretarial work and takes minutes of all Area meetings and Assemblies.  These minutes should be sent to the Area World Service Committee members soon after the meeting (within two weeks as a goal) and be recorded in a permanent minutes book to be passed along to a successor.  Minutes are also kept in a log at the Area office.

OPEN

Yes

Office
Coordinator

The Office Coordinator ensures that our Area Office on Rolfe Street runs smoothly, making sure it is fully stocked with office supplies and coordinating the volunteers who man office hours, answering the phones, following up on messages and filling literature orders.

Jane A.

Yes

Public
Outreach
Coordinator

The Public Outreach Coordinator informs the general public through the media, professionals, facilities and organizations who we are, what we do, and how to get in touch with us.  Our goal is to attract to our program those whose lives are or have been affected by someone else’s drinking, so that those who need our program can find the help and hope we offer.  The Public Outreach Coordinator serves as a communication link between the WSO and the Area, making presentations or holding workshops at events in the Area and the general community; distributing service projects and information from the WSO to Area Assemblies, Districts, and Groups; encouraging the Area, Districts, and GRs to carry project ideas and information to the groups; and continually educating the fellowship about the need to attract those who are still suffering to our program.  The Public Outreach Coordinator also contacts Area TV and radio stations encouraging playtime for Al-Anon Public Service Announcements.

OPEN

Yes

Literature
Coordinator

The Area Literature Coordinator carries the message of recovery and unity through Al-Anon Conference Approved Literature (CAL) to the Districts, Groups and members in the Area.  This person manages the Literature Distribution Center at the Area Office, maintaining inventory, updating the order sheet, ordering new literature, and making donations from the proceeds to the Area treasury.  This Coordinator reads and becomes familiar with each piece of Al-Anon literature, encourages its use in meetings and program events, works with volunteers to display CAL at workshops, develops literature donation projects, and encourages members to write sharings for ongoing and new CAL projects.

Barbara H.

Yes

Forum
Coordinator

The Forum Coordinator encourages groups and members to submit sharings to the Forum magazine and to subscribe.  The coordinator carries
Al-Anon’s message of recovery as it is printed in the Forum to the GRs, who are the Forum Representatives at the group level.  This coordinator’s duties include, but are not limited to, being available to GRS and DRs for assistance in conducting workshops or outreach activities.  Coordinators can ask Area World Service Committee members to assist by subscribing to and sharing the value of the Forum as they conduct their service activities.  Coordinators can keep records of their efforts to pass on to the next coordinator.  They may also bring sharing sheets, blank order forms, and copies of the Forum to workshops, assemblies, etc.  Display boards may also be made to use at these events.

OPEN

Yes

Lifelines
Editor

 

 

 

 

Top

The purpose of an Area newsletter is to provide a vital link among individual Members, the Groups and the Area; to encourage attendance at service events; communicate local, area, and Al-Anon Information Service news; and attract Al-Anon members into service.  The objective of the Lifelines Editor is to produce a monthly newsletter.  This is done by recurring articles-i.e. Delegates Corner; requesting articles from those that hold AWSC positions; posting requests for articles on the RI Announcement listserv; asking for personal shares; checking website for dates and times of upcoming events; participating in AWSC meetings; choosing a publish date; having other AWSC meeting members proofread the newsletter;, and sending it to the RI Announcement listserv when the AWSC gives approval.  Member’s anonymity is protected at all times.  All of this can take anywhere from 4 to 8 hours a month, if the coordinator works alone.  It may be helpful to form a committee, or find a group of volunteers who are willing to donate a half-hour or hour of their time to do certain tasks each month.

Elaine H.

Yes

Webmaster

The Website Coordinator keeps the RI AFG website updated by uploading the monthly Lifelines newsletter and revised meeting lists, and adding Area news, service opportunities, and events from Lifelines.  Responsibilities also include maintaining the updated meeting list and renewing the website each year and getting reimbursed by the Area Treasurer.

OPEN

Yes

Alateen
Coordinator

The Area Alateen Coordinator is the vital link of communication between the WSO and the Area on matters relating to Alateen.  This coordinator is a resource for Alateen at all levels of service.  The Alateen Coordinator is responsible for the training and certification of Al-Anon Members involved in Alateen Service.  He/she works with the Alateen Process Person to submit all required forms to WSO, manages the recertification of Al-Anon members involved in Alateen Service (AMIAS), and verifies certification of members serving Alateen for Al-Anon conventions and other events with Alateen participation.  Area Alateen Coordinator is required to be certified AMIAS.

Megan B.

Yes

Group Records Coordinator

The Group Records Coordinator is the link between the Area and the WSO.  He/she must have computer and Internet availability and be familiar with Microsoft Office Programs, such as Access, Word and Excel.  This person compiles and maintains a complete list of all groups, GRs, DRs, Area Officers, and Area Coordinators.  (Personal information is considered confidential and treated as such.)  He/ she updates the list of all RI meetings and their respective GRs and contact persons, and keeps the WSO updated.  Another responsibility of the Group Records Coordinator is to maintain the announcements and the service group lists on Yahoo.com.  The coordinator is responsible for inviting new members to the lists and giving the appropriate members the ability to post announcements on the Yahoo group page if they have permission to do so.

Chris L.

Yes

Archives
Coordinator

Enjoy scrap booking?  The Area Archives Coordinator position is to preserve the experience, history and memorabilia of the RI AFG.  The Coordinator may head up an Archives Committee, which would be responsible for researching the history of Al-Anon in RI.  The archive materials are currently at the Area office.  Anonymity is stressed when displaying photographs that might identify individual members.  The materials collected can be displayed at workshops, assemblies, group anniversaries, or public information displays.

OPEN

Yes

AA
Coordinator

The AA Coordinator (Al-Anon member) is a link between Al-Anon and AA in the spirit of cooperation between the two programs.  The AA Coordinator attends the monthly AA RI Convention Committee meetings as a voting member in all affairs except “finances”; the AA Coordinator must “abstain” from all discussion and votes regarding Committee finances.  The AA Coordinator obtains the Al-Anon main speaker, coordinates travel and accommodations, and hosts the speaker for the weekend.  He/she communicates the speaker’s needs to the Committee, i.e. travel expenses, meals, and accommodations.  The AA Coordinator works with the Al-Anon Area Literature Coordinator to ensure that Conference Approved Literature (CAL) is available at the Convention, assists with the set-up of the Literature table, and communicates the Literature Coordinator’s needs to the Committee, i.e. number of tables, chairs, etc.  The AA Coordinator provides the Al-Anon meeting schedule and topics, to coincide with the AA meetings also provided at the convention.  The Liaison coordinates Al-Anon members to chair the scheduled Al-Anon meetings.  The AA Coordinator provides the Al-Anon insert for the participant packets (1200).  At the AA Coordinator’s discretion and schedule, he/she provides assistance in the Convention mailing and stuffing of participant packets.  The AA Coordinator informs Al-Anon/Alateen groups in the area about the convention and cooperates with AA in publicizing the convention within the fellowship including posting the flyer and registration forms on the Al-Anon website and in the monthly Al-Anon publication “Lifelines” and emailing flyer/registration forms to the RI Area Al-Anon GRs, Area World Service Committee members and Al-Anon general service announcement lists.    If requested the AA Coordinator will assist in the Al-Anon Workshop including obtaining the AA Speaker and arranging for the AA Outreach Coordinator to set-up an information table at the Workshop.  Voluntary participation - the AA Coordinator can participate in the Ocean State Young People’s Conference Committee.  It meets once a month (3rd Sunday, 11 a.m.).  If the Coordinator chooses to participate, he/she is a voting member of the Committee.  The Coordinator provides topics for the Conference (3 meetings).  Participation and attendance at the Conference is voluntary.

Ann Marie C.

Yes

District Representatives

 

 

Top

The District Representative is usually any incoming, outgoing, or active past Group Representative who is willing to represent the District at Area World Service Committee meetings and Area Assembles.  He/she should have knowledge of Al-Anon traditions and concepts as well as how they are applied.  The District Representative meets and/or communicates with Group Representatives in his/her district to provide the GRs with information from the AWSC, encourage members’ subscription to the FORUM, listen to group concerns, and take any questions or concerns to the AWSC meetings.  The District Representative maintains an email group list to send out messages and announcements to GRs within the District.  Also, the DR may choose to offer an orientation meeting for new GRs upon rotation.  These meetings may be conducted electronically. Rhode Island (Area 49) has three districts.

 

 

District 1

Representative

District 1 (northern RI) includes Burrillville, Central Falls, Cumberland, East Providence, Gloucester, Johnston, Lincoln, North Providence, North Smithfield, Pawtucket, Providence, Smithfield, and Woonsocket.

Shawn J.

Yes

District 2

Representative

District 2 (middle and southern RI.) includes Block Island, Charlestown, Coventry, Cranston, East Greenwich, Exeter, Foster, Hopkinton,
 Narragansett, North Kingstown, Richmond, Scituate, South Kingstown, Warwick, West Greenwich, West Warwick, and Westerly.

Charles W.

Yes

District 3

Representative

District 3 (East Bay) includes Barrington, Bristol, Warren, Tiverton, Portsmouth, Little Compton, Middletown, Jamestown and Newport.

Terry L.

Yes

Workshop
Coordinator
for 2017

The Workshop Coordinator heads the Workshop Committee, which plans our annual Fall Workshop.  The purpose of the Workshop is to allow members to participate in giving back to the program (Participation Is the Ky to Harmony) while enjoying a day of recovery.  All proceeds help the Area as a whole, which allows us to be self-supporting.  The Workshop Coordinator chairs periodic committee meetings and secures volunteers who take on responsibilities for registration, decorating, hospitality, master of ceremonies, speakers, treasury, meetings, food, craft table, Alateen participation, AA participation, Literature table, and Public Outreach table.  This person troubleshoots and supports these tasks as necessary.

Tom H.

No

Email
Coordinator

The e-mail coordinator maintains the Area e-mail account, responding to messages in an appropriate manner. This person helps the Group Records Coordinator maintains the announcements list, adding and updating members’ email addresses. Members’ anonymity is protected at all times.

Dennis S.

No

Alateen
Process
Person

The Area Alateen Process Person (AAPP) serves as the Area’s designated Alateen Contact with the WSO Group Records Department regarding Alateen forms and registration requirements, and works with the Alateen Coordinator implementing the Alateen Behavioral and Safety Requirements, and assisting with filing forms and training of and certification of AMIAS.  The Alateen Process Person is required to be certified AMIAS.

Joy C.

No


Rhode Island AFG Office, 106 Rolfe Street, Cranston, RI 02910
The office is staffed by volunteers whose hours vary frequently. 

Listen to the office recording - 401-781-0044 - to learn when the office will be open.

Email: Alanon.riafg@gmail.com