Top      Area Officers and Coordinators

Updated:  1/2/18

 

Service
Position

Description

Status

Voting Position

Delegate

The Delegate represents the Area at the annual World Service Conference (WSC) and serves as the primary communication link between the World Service Office (WSO) and the Area and Groups within the Area. He/she is a channel through which information and concerns flow from the Groups and Area to WSO, and from WSO back to the Area and Groups. The Delegate monitors and participates in AFG Connects, the WSO’s communication and document sharing tool. At the Spring Assembly, the Delegate provides a comprehensive WSC report to the Area.  The Delegate attends the Northeast Regional Delegates Conference (NERD) each year prior to the World Service Conference, to discuss and receive information on Al-Anon issues within the Region. Throughout the term of service, he/she participates on WSO committees, task forces, and/or thought forces, provides Area information to WSO, and responds to requests from WSO. The Delegate is expected to attend each Area World Service Committee meeting, and needs to work well with the Area Chair. He/she is expected to get to know other Delegates and share information on Area issues. As the point person for information of trends and developments in Al-Anon, the Delegate is expected to be proactive in making suggestions to the Area and Groups for constructive changes to further the Al-Anon purpose. The Delegate is encouraged to consider standing for Area Chair at the completion of his/her term. The information learned as Delegate can then be used to support the new Delegate and the Area as a whole.

Barbara H.

Yes

Alternate
Delegate

The Alternate Delegate is elected at Area Assembly for a 3-year term. If the Delegate is unable to finish his/her 3-year term, the Alternate steps in to complete the term as the new Delegate and represents the Area for the remainder of the term at the annual World Service Conference. The Alternate Delegate works along with the Delegate as much as possible in communicating with the groups. He/she can also provide valuable service to the Area by visiting Area groups and districts; assisting Area committees; developing Alateen groups, encouraging Al-Anon members to sponsor them, and setting up Alateen workshops; other responsibilities as assigned by the Area.

OPEN

Yes

Chair

The Chair ensures that Area business is conducted at regular intervals, facilitates all Assemblies and Area World Service Committee meetings, and oversees the functions of the Area. The Area Chair should have leadership and organizational ability. He/she must be able to plan an agenda and conduct business meetings in an orderly manner. Communication and cooperation with others are key elements for this position. Additional responsibilities include participation on the RI Alateen Safety Guidelines Committee and review of Area financial statements. If an Area officer or coordinator resigns or for any reason is unable to serve, the Chair can appoint an interim replacement until an election can be held to fill the vacant position(s).

Phyllis H.

Yes

Secretary

The Secretary attends to all regular secretarial work and takes minutes of all Area meetings and Assemblies. These minutes should be sent to the Area World Service Committee members soon after the meeting (within two weeks as a goal) and be recorded in a permanent minutes book to be passed along to a successor. Minutes are also kept in a log at the Area office.

OPEN

Yes

Treasurer

The Treasurer is the primary budget officer for the Area and serves on the Area Budget Committee which is charged with preparing an annual budget to be submitted at the Fall Assembly for approval each year. He/she maintains the Area bank account, makes deposits of Area funds, and pays all bills for expenditures approved by the Area World Service Committee. The Area has a checking account with Washington Trust Bank. The Treasurer prepares and maintains the Area Income & Expense Report, the Group Donations Report, and the Area Appeal Report (currently on Excel spreadsheets). The records are kept on a thumb drive, which is passed along to the next Treasurer. Donations are sent to the Area office and are forwarded to the Treasurer by the office volunteers. The Treasurer makes periodic financial reports to the Area and Assembly.  The current Treasurer will be available to answer questions and help the next Treasurer.

Tami K.

Yes

Alateen
Coordinator

 

 

 

 

 

Top

The Alateen Coordinator is the vital link of communication between the WSO and the Area on matters relating to Alateen. This coordinator is a resource for Alateen at all levels of service. He/she is responsible for the training and certification of Al-Anon Members involved in Alateen Service (AMIAS).  The Alateen Coordinator works with the Alateen Process Person to submit all required forms to WSO, manages the recertification of Al-Anon members involved in Alateen Service (AMIAS), and verifies certification of members serving Alateen for Al-Anon conventions and other events with Alateen participation. He/she is required to be certified AMIAS and serves as Chair of the RI Alateen Safety Guidelines Committee.  Area Alateen Coordinator is required to be certified AMIAS.

Ashley B.

Yes

Alateen
Process
Person

The Area Alateen Process Person (AAPP) serves as the Area’s designated Alateen Contact with the WSO Group Records Department regarding Alateen forms and registration requirements, and works with the Alateen Coordinator implementing the Alateen Behavioral and Safety Requirements, and assisting with filing forms and training of and certification of AMIAS.  The Alateen Process Person is required to be certified AMIAS.

Joy C.

No

AA
Liaison

The AA Liaison (Al-Anon member) is a link between Al-Anon and AA in the spirit of cooperation between the two programs. He/she attends the monthly RI AA Convention Committee meetings as a voting member in all affairs except “finances” and attends the RI AA Convention. The AA Liaison obtains the Al-Anon main speaker, coordinates travel and accommodations (including communicating the speaker’s needs to the Committee), and hosts the speaker for the weekend. He/she works with the Literature Coordinator to ensure that Conference Approved Literature (CAL) is available at the Convention, assists with the set-up of the Literature table, and communicates the Literature Coordinator’s needs to the Committee, i.e. number of tables, chairs, etc. The AA Liaison provides the Al-Anon meeting schedule and topics  (to coincide with the AA meetings at the convention) and coordinates Al-Anon members to chair the scheduled Al-Anon meetings. He/she provides the Al-Anon insert for the participant packets (1200).  At the Liaison’s discretion and schedule, he/she provides assistance in the Convention mailing and stuffing of participant packets. He/she informs Al-Anon/Alateen groups in the Area about the convention and cooperates with AA in publicizing the convention within the fellowship including posting the flyer and registration forms on the Al-Anon website and in the Lifelines newsletter and emailing flyer/registration forms to the RI Area Al-Anon GRs, Area World Service Committee members, and the Area’s announcement list. If requested, the AA Liaison will assist in the Al-Anon Workshop including obtaining the AA Speaker and arranging for the AA Outreach Coordinator to set-up an information table at the Workshop. Voluntary participation - the AA Liaison can participate in the Ocean State Young People’s Conference Committee.  It meets once a month.  If the Coordinator chooses to participate, he/she is a voting member of the Committee.  The Coordinator provides topics for the Conference (3 meetings).  Participation and attendance at the Conference is voluntary.

Jackie G.

Yes

Archives
Coordinator

The Archives Coordinator preserves the experience, history, and memorabilia of the RI AFG. The Coordinator may head up an Archives Committee, which would be responsible for researching the history of Al-Anon in RI. The archive materials are currently at the Area office. Anonymity is stressed when displaying photographs that might identify individual members. The materials collected can be displayed at workshops, assemblies, group anniversaries, or public information displays.

OPEN

Yes

Email
Coordinator

The e-mail coordinator maintains the Area e-mail account, responding to messages in an appropriate manner. This person helps the Group Records Coordinator maintains the announcements list, adding and updating members’ email addresses. Members’ anonymity is protected at all times.

Dennis S.

No

Forum
Coordinator

The Forum Coordinator encourages groups and members to submit sharings to the Forum magazine and to subscribe. He/she carries Al-Anon’s message of recovery as it is printed in the Forum to the GRs, who are the Forum Representatives at the group level.  This coordinator’s duties include, but are not limited to, being available to GRs and DRs for assistance in conducting workshops or outreach activities.  He/she can ask Area World Service Committee members to assist by subscribing to and sharing the value of the Forum as they conduct their service activities.  Coordinators can keep records of their efforts to pass on to the next coordinator.  They may also bring sharing sheets, blank order forms, and copies of the Forum to workshops, assemblies, etc.  Display boards may also be made to use at these events.

OPEN

Yes

Group Records Coordinator

The Group Records Coordinator is the link between the Area and the WSO.  He/she must have computer and Internet availability and be familiar with Microsoft Office Programs, such as Access, Word and Excel.  This person compiles and maintains a complete list of all groups, GRs, DRs, Area Officers, and Area Coordinators.  (Personal information is considered confidential and treated as such.)  He/ she updates the list of all RI meetings and their respective GRs and contact persons, and keeps the WSO updated.  Another responsibility of the Group Records Coordinator is to maintain the announcements and the service group lists on Yahoo.com.  The coordinator is responsible for inviting new members to the lists and giving the appropriate members the ability to post announcements on the Yahoo group page if they have permission to do so.

Chris L.

Yes

Lifelines
Editor

 

 

 

 

Top

The purpose of an Area newsletter is to provide a vital link among individual Members, the Groups and the Area; to encourage attendance at service events; communicate local, area, and Al-Anon Information Service news; and attract Al-Anon members into service.  The objective of the Lifelines Editor is to produce a monthly newsletter.  This is done by recurring articles-i.e. Delegates Corner; requesting articles from those that hold AWSC positions; posting requests for articles on the RI Announcement listserv; asking for personal shares; checking website for dates and times of upcoming events; participating in AWSC meetings; choosing a publish date; having other AWSC meeting members proofread the newsletter;, and sending it to the RI Announcement listserv when the AWSC gives approval.  Member’s anonymity is protected at all times.  All of this can take anywhere from 4 to 8 hours a month, if the coordinator works alone.  It may be helpful to form a committee, or find a group of volunteers who are willing to donate a half-hour or hour of their time to do certain tasks each month.

Elaine H.

Yes

Literature
Coordinator

The Literature Coordinator carries the message of recovery and unity through Al-Anon Conference Approved Literature (CAL) to the Districts, Groups and members in the Area. He/she manages the Literature Distribution Center at the Area Office, maintaining inventory, updating the order sheet, ordering new literature, and making donations from the proceeds to the Area treasury. This Coordinator reads and becomes familiar with each piece of Al-Anon literature, encourages its use in meetings and program events, works with volunteers to display CAL at Area events and the RI AA Convention, develops literature donation projects, and encourages members to write sharings for ongoing and new CAL projects.

Ann Marie C.

Yes

Office
Coordinator

The Office Coordinator ensures that our Area Office on Rolfe Street runs smoothly, making sure it is fully stocked with office supplies and coordinating the volunteers who man office hours, answering the phones, following up on messages and filling literature orders.

Jane A.

Yes

Public
Outreach
Coordinator

The Public Outreach Coordinator informs the general public through the media, professionals, facilities and organizations who we are, what we do, and how to get in touch with us. Our goal is to attract to our program those whose lives are or have been affected by someone else’s drinking, so that those who need our program can find the help and hope we offer. He/she serves as a communication link between the WSO and the Area, making presentations or holding workshops at events in the Area and the general community; distributing service projects and information from the WSO to Area Assemblies, Districts, and Groups; encouraging the Area, Districts, and GRs to carry project ideas and information to the groups; and continually educating the fellowship about the need to attract those who are still suffering to our program. The Public Outreach Coordinator also contacts Area TV and radio stations encouraging playtime for Al-Anon Public Service Announcements.

OPEN

Yes

Website Coordinator

The Website Coordinator maintains and updates the Area website. Responsibilities include uploading the monthly Lifelines newsletter; revising and uploading the Area meeting list; and updating Area news, service opportunities, and events.  He/she is also responsible for the annual renewal with our website host and for maintaining the Area email lists.

OPEN

Yes

Workshop
Coordinator
for 2018

The Workshop Coordinator heads the Workshop Committee, which plans our annual Fall Workshop. The purpose of the Workshop is to allow members to participate in giving back to the program (Participation Is the Key to Harmony) while enjoying a day of recovery. All proceeds help the Area as a whole, which allows us to be self-supporting. The Workshop Coordinator chairs periodic committee meetings and secures volunteers who take on responsibilities for registration, decorating, hospitality, master of ceremonies, speakers, treasury, meetings, food, craft table, Alateen participation, AA participation, Literature table, and Public Outreach table. This person troubleshoots and supports these tasks as necessary. The Workshop Coordinator is elected by the Area World Service Committee.

Holly R.

No

District Representatives

 

 

Top

The District Representative (DR) is usually any incoming, outgoing, or active past Group Representative who is willing to represent the District at Area World Service Committee (AWSC) meetings and Area Assembles. He/she should have knowledge of Al-Anon traditions and concepts as well as how they are applied. The District Representative meets and/or communicates with Group Representatives in his/her district to provide the GRs with information from the AWSC, encourage members’ subscription to the Forum, listen to group concerns, and take any questions or concerns to the AWSC meetings. He/she maintains an email group list to send out messages and announcements to GRs within the District. Also, the DR may choose to offer an orientation meeting for new GRs upon rotation. The DR is elected by the District’s GRs.

Rhode Island (Area 49) has three districts.

 

 

District 1

Representative

District 1 (Northern RI) includes Burrillville, Central Falls, Cumberland, East Providence, Gloucester, Johnston, Lincoln, North Providence, North Smithfield, Pawtucket, Providence, Smithfield, and Woonsocket.

Shawn J.

Yes

District 2

Representative

District 2 (Middle and Southern RI.) includes Block Island, Charlestown, Coventry, Cranston, East Greenwich, Exeter, Foster, Hopkinton,
 Narragansett, North Kingstown, Richmond, Scituate, South Kingstown, Warwick, West Greenwich, West Warwick, and Westerly.

Charles W.

Yes

District 3

Representative

District 3 (East Bay) includes Barrington, Bristol, Warren, Tiverton, Portsmouth, Little Compton, Middletown, Jamestown and Newport.

Terry L.

Yes


Rhode Island AFG Office, 106 Rolfe Street, Cranston, RI 02910
The office is staffed by volunteers whose hours vary frequently. 

Listen to the office recording - 401-781-0044 - to learn when the office will be open.

Email: Alanon.riafg@gmail.com